ToolWatch automatically promotes charges from one billing tier to another (Daily → Weekly → Monthly) when the number of assigned hours reaches a configured threshold. These thresholds are called Migration Points and are controlled in the Rate Sheet Rules window.
This article explains how rate migration works, how to set it up, and how it connects to Rate Sheet columns.
What You'll Learn
What migration points are
How migration points affect billing
Where to configure them in the UI
How migration affects the Effective Rate Per Hour columns
Common setup examples
What Is a Migration Point?
A migration point is the number of billable hours that triggers a switch to a higher or lower billing tier.
When ToolWatch calculates total usage time for an assigned tool or equipment item, it uses the Rate Sheet Rules to determine when to stop using the lower rate and apply a higher one.
How It Works
Usage Time | Billed As |
Less than 8 hrs | Daily Rate (default) |
8+ hrs (same assignment) | Weekly Rate (if configured) |
40+ hrs | Weekly Rate |
160+ hrs | Monthly Rate |
These thresholds are configurable and are applied consistently across each Rate Sheet.
Where to Set Migration Points
To open Rate Sheet Rules:
Within a Tools & Equipment Rate Sheet, click Set Rate Sheet Rules at the top
Update values in these fields:
Field | Description |
Hours in a Day / Week / Month | Defines how ToolWatch converts hours to time blocks |
Migrate to Daily Rate at | Controls the Effective Daily Rate Per Hour |
Migrate to Weekly Rate at | Controls the Effective Weekly Rate Per Hour |
Migrate to Monthly Rate at | Controls the Effective Monthly Rate Per Hour |
These values are used to calculate and display the Effective Rate Per Hour in the Rate Sheet.
How It Appears on the Rate Sheet
Each "Migrate to" field connects directly to the following Rate Sheet columns:
“Migrate to” Field | Column in Rate Sheet |
Migrate to Daily Rate at | Effective Daily Rate Per Hour |
Migrate to Weekly Rate at | Effective Weekly Rate Per Hour |
Migrate to Monthly Rate at | Effective Monthly Rate Per Hour |
These columns calculate the rate per hour based on the corresponding threshold, making it easier to evaluate whether a rate is cost-effective at the assignment level.
📌 These fields appear for Calendar Calculation Methods only (Hours, Minutes, or Days).
💡 Example
This is an example of a decreasing migration rate.
A tool has a Daily Rate of $1 per hour and the migration points are set to:
Daily: 8 hours ($1)
Weekly: 24 hours ($0.90)
Monthly: 120 hours ($0.80)
Once the 24 hour threshold is passed:
ToolWatch will skip Daily and apply the Weekly Rate of $0.90 to all hours
This will change again once the Monthly 120 hour threshold is passed.
This helps teams understand the hourly cost at each rate level and encourages consistent pricing logic.
Tip for Flat Hourly Pricing
If you want each tier to result in the same effective hourly rate, use equivalent values:
Enter rates that scale evenly (e.g., $10/hr = $80/day = $400/week = $1,600/month)
ToolWatch will still calculate and display the Effective Rate Per Hour, but no migration will be triggered since all rates are equivalent.