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TW Job Cost & Billing

43 articles
Assigning Rate Sheets to a Cost Center
Billing Reports Available in ToolWatchFind reports for job cost and billing charges by Cost Center, tool, or billing status. View posted, unposted, summary, or detailed charges.
The Billing Browser Interface: Cost CentersNavigate the Billing Browser interface to filter cost centers, review charges, and access management tools through the Actions menu.
Calculation MethodsLearn how ToolWatch calculates job costs and billing charges using the Assignment, Calendar, and Hourly Usage methods.
Calculation Method Rate GroupingsLearn how Required and Optional Rate Groupings work with your calculation methods to automate tool costs and billing charges.
Complete Guide to Rate Sheet FieldsUnderstand every Rate Sheet field, including required, optional, and export fields, based on your selected Calculation Method.
Copying a Rate Sheet
Creating and Editing Cost Centers
Creating a Materials & Consumables Rate SheetLearn how to create a Materials & Consumables Rate Sheet in ToolWatch to apply flat charges using the Assignment Method.
Creating a Tools & Equipment Rate SheetsLearn how to create and configure a Tools & Equipment Rate Sheet in ToolWatch, including setup, required fields, and calculation method.
Deleting a Rate Sheet
Edit the Project Calendar for a Cost Center
Editing Job Cost and Billing Rate Sheets
Exporting Job Cost & Billing Data Using Custom TemplatesExport billing data using custom templates to control fields, format, and timing for posted or unposted charges.
Generating, Viewing, and Printing Invoices in ToolWatchLearn how to generate, search, and print invoices by Cost Center or billing period. Includes setup, filters, and batch print options.
How to Add a Related Charge in a Rate SheetAdd Related Charges like delivery or cleaning fees to a tool's model record on the Rate Sheet using the Assignment Method.
How to Customize Which Columns Are Displayed in a Rate SheetChoose which columns appear in your Rate Sheet view. Hide unused fields, rearrange columns, and streamline your layout.
Item Base Value, Purchase Cost, Replacement Cost, and MSRP – What’s the Difference?Understand the differences between Base Value, Purchase Cost, Replacement Cost, and MSRP with clear examples and a comparison table.
LOFI vs FOFI: Set Quantity Tool Billing Rules in the Cost Center
Logging Hourly Usage and Idle TimeLog actual tool usage to calculate Hourly charges and Idle Time for tools using the Hourly Usage Method.
Managing the Job Cost & Billing Lifecycle in ToolWatchLearn how to calculate, adjust, and post Job Cost and Billing charges using the Billing Browser.
Quick Actions in the Billing Browser: Hold, View, and Edit ChargesManage ToolWatch billing charges. Learn to hold items, view calculations, and bulk edit cost codes for unique (T) and quantity (Q) tools.
Remove or Delete a Cost CenterLearn how to hide, deactivate, or delete a cost center from the Billing Browser using visibility settings or the delete option.
Publishing and Importing Excel Rate SheetsLearn how to export a Rate Sheet to Excel, make edits, and import it back into ToolWatch. Includes file setup tips.
The Rate Sheet User Interface: Job Cost and Billing
The Rate Sheet User Interface
Set Up Company Calendar (Video)
Setting Rate Sheet Rules on a Rate SheetDefining the Rate Sheet Rules in a new Rate Sheet is the first and most crucial step, as these settings directly impact calculations.
Set Up and Control Cost Code Access with Code Groups
Set Up and Use the Company Calendar for Job Costing
Set Holidays, Work Hours, and Appointments in the Company CalendarUse the Company Calendar to mark holidays, adjust working hours, or schedule appointments.
Stopping Job Cost & Billing ChargesLearn to stop Job Cost or Billing charges using Transfer Tickets or by closing billing streams directly in the Billing Browser.
Understanding the Billing Browser WorkflowUnderstand how ToolWatch calculates, reviews, and posts Job Cost and Billing charges using the Billing Browser.
Understanding Calculation Methods in Job Cost and BillingLearn how each Calculation Method works and which Rate Sheet fields are required for tools, equipment, or materials.
Understanding Cost Information in the ToolWatch Platform
Understanding Cost Centers and Cost Codes
Understanding the Rate Sheet Interface
Understanding Rate Sheet Migration PointsLearn how migration points control when ToolWatch switches from Daily to Weekly or Monthly rates.
What Are Billing Streams in ToolWatch?Understand how Billing Streams open and close automatically based on transfers or manually within the Billing Browser.
What Are Rate Sheets in ToolWatch?Learn what Rate Sheets are, how they work in ToolWatch, and how Job Cost and Billing charges are calculated for tools and materials.
Where to Enter Cost Centers and Cost Codes to Generate Billing ChargesAssign Cost Centers and Cost Codes on ToolWatch transfers, and learn how to adjust posted billing streams in the Billing Browser.
Max Job Charges for Quantity ToolsLearn how ToolWatch calculates maximum charges for jobs with quantity tools using Assignment and Calendar methods.
Verifying Billing Postings and TransactionsLearn how to check posting status, view posting dates, and confirm successful transactions using AlignOps reports and exports.