ToolWatch continues to calculate and accrue Job Cost or Billing charges for tools and materials until the charge is explicitly stopped. If a charge is not stopped, it will continue to appear in the Billing Browser and generate costs.
When Are Charges Automatically Stopped?
ToolWatch automatically stops charges when:
A Return Transfer is completed.
A tool is retired from inventory.
A Misc Charge/Credit is used with a defined end date.
A tool is reassigned to a different Cost Center, which closes the previous Billing Stream.
How to Stop Charges Manually
Manual action is required when a tool is staying on site but you want to stop charges, or when you are managing quantity tools using the Calendar Method. You can stop charges using a Transfer Ticket or by closing the stream in the Billing Browser.
Method 1: Create a Transfer Ticket
Expand Inventory Movement.
Select Create Transfer.
Select the Transfer From field to match the location or Cost Center currently holding the item.
Add the tool or material to the ticket.
Select the Transfer To return location or new destination.
Click Process Transfer to close the open Billing Stream.
Note for Quantity Tools: If using the Calendar Method, the Transfer From field at the top must match the From field on each line item, and the Cost Center From must be completed on the line item to ensure all charges stop.
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Method 2: Close Billing Streams in the Billing Browser
Within the Billing Browse, check the box next to one or more line items you wish to stop.
Open the Actions menu and select the Close.
Select the Date you want to close the billing stream in the pop-up window.
Click Save to finalize.
Requirement: To close multiple streams at once, all selected items must have similar charge types.
Summary: How Charges Are Stopped
Situation | Action to Take |
Tool returned | Create a Return Transfer |
Tool reassigned | Create a Transfer to a new destination |
Tool retired | Charges stop automatically |
Misc Credit used with end date | Charges stop automatically |
Manual stop (Site-based) | Close Billing Stream in the Billing Browser |
Manual stop (Transfer-based) | Create a Transfer reflecting the tool's current status |
Calendar Method + Quantity Tools | Match Transfer From/From fields and complete Cost Center From |