Overview
The Count Variance Report helps ToolWatch users compare expected inventory levels to actual counted quantities during an inventory count. This report is useful for identifying overstock, missing items, and inconsistencies in both quantity and cost. You can run this report for open, closed, or all count sessions across any date range and location.
Step-by-Step Instructions
Access the Count Variance Report
Go to the ToolWatch Web platform.
Select Reports and Graphs from the left-hand navigation menu.
Click Reports to open the canned reports list.
Choose Count Variance Report.
Filter Your Report
In Step 5, select the report type:
Open: Shows count sessions still in progress.
Closed: Shows finalized count sessions.
All: Includes both open and closed tickets.
In Step 6, select the desired Date From and Date To range.
In Step 7, choose the Count Location:
Enter the location name manually, or
Click the Count Location dropdown, then select Browser to choose from a list of locations.
Run and Export the Report
Click Run Report to preview your results.
To download or share the report:
Click Print Data to print.
Click Export Data to download a file.
What the Count Variance Report Shows
The Count Variance Report compares what ToolWatch expected to find in inventory versus what was actually counted. Each row includes:
Item Number, Description, and Model
Location and Date of Count
Expected Quantity and Expected Cost
Counted Quantity and Counted Cost
Variance in Quantity and Cost
User who performed the count
Count Ticket Number and Status (Open or Closed)
This report supports inventory audits, helps validate transfers, and identifies discrepancies that could result in stockouts, overages, or misplaced items.
Example Report Use Case
Here’s how teams can benefit from using the report:
A 25-foot tape measure was expected and counted accurately—confirming data integrity.
A Stanley Utility Knife showed a cost mismatch, alerting the team to review price or count input errors.
High-value equipment like the FATMAX Multi-Bit Ratcheting screwdriver and 416D Backhoe Loader were counted precisely, showing accountability at the warehouse level.