Material Model Record Overview
In ToolWatch, Material Model Records are the foundation for managing inventory. All items in ToolWatch are created from a model. The model record stores key product information, inventory details, cost tracking, and service data.
There are two types of Material Model Records:
Unique Material Model Record — for individually tracked items
Quantity Material Model Record — for bulk tracked items
Both record types are managed in the Catalog.
What Is a Material Model?
Material Model Records can be created manually or through the Catalog.
Items are then created from that model.
Models organize inventory into two types:
Model Type | Tracking Method | Example Items |
Unique Material Model Record | Unique ID | Tools, Equipment, Generators, Drills |
Quantity Material Model Record | Quantity | Bulk Items, Screws, Consumables, Fasteners |
How Do I Access a Model Record?
Expand the Inventory section.
Select Catalog.
Select a catalog record or select a catalog category.
What’s Included in a Material Model Record?
Product Information
Manufacturer
Model Number
Catalog Number
Manufacturer’s Description & Features
Year of ManufactureImage Upload (shown on left side)
Use this section to capture all technical details about the item.
Tracking Information
Category (e.g., Drills, Screwdrivers)
Generic Description (e.g., 18V Cordless Compact Drill)
Tracking Method: Unique ID or Quantity
Item Type: Tools, Equipment, Materials
Certifications (optional)
Stock List Panel
Displays the number of items in stock or on order at each warehouse location.
Fields include:
In Stock
On Order
Low Quantity Threshold
Target Quantity Threshold
High Quantity Threshold
Bin Locations (there must be items in stock before designating a bin location)
Use this panel for inventory planning and restocking.
Cost Panel
Tracks cost-related information for the model, including:
MSRP
Replacement Cost
Item Base Value
Unit of Measurement
Purchase history per stock location:
Total Quantity Purchased
Average Purchase Cost
Last Purchase Cost
Preferred Vendor (optional)
Key Differences Between Model Types
Unique Material Model Record
(Typically used for tools, equipment, and assets tracked individually)
Additional Panel:
Item List Panel
Shows individual items created from the model, including:
Item ID
Barcode
Serial Number
Status
Assigned To
Owner
Manager - Displays the Stock Location or parent Stock Location of the assigned Job or Employee. To change it, transfer the item or update the assignment’s parent.
Service Panel
Manages ongoing maintenance and calibration:
Service Plans: Add, Edit, Delete
Repair Parts
Calibration Specs
Use the Actions dropdown to manage entries in each service section.
Note: The Service Panel is not typically used for Quantity Material Models.
Quantity Material Model Record
(Typically used for materials tracked in bulk — consumables, fasteners, or low-cost items)
Additional Panel:
Distributions Panel
Shows bulk distributions of the material across locations, including:
Bulk Distribution Location
Quantity
Item ID
Barcode
Assigned To
Owner
Manager - Displays the Stock Location or parent Stock Location of the assigned Job or Employee. To change it, transfer the item or update the assignment’s parent.
Why Model Records Matter
Creating a model first ensures that:
All items follow consistent tracking rules
Inventory is organized by type and usage
Service, cost, and ownership details are managed from a single source
Inventory tracking is accurate across stock and non-stock locations
This structure supports accurate inventory management, cost analysis, service history, and audit readiness.