The Purchase Order Browser is where you can view, manage, and take action on all existing and historical Purchase Orders (POs). From this screen, you can filter, open, print, delete, and receive Purchase Orders. This browser also serves as the starting point for receiving items or updating the status of orders. While this article does not walk through how to use the browser, it does explain what you’ll see on screen and how to interpret it.
Accessing the Purchase Order Browser
You can access the Purchase Order Browser from the left-hand Navigator Panel under Purchasing > Purchase Orders.
What You Can Do in the Purchase Order Browser
From the Purchase Order Browser, you can:
Search for past and current Purchase Orders
Filter results by vendor, date, project, or other fields
View the full item details of a Purchase Order
Print a Purchase Order
Receive against a Purchase Order
Delete a Purchase Order
Toggle between full PO view or item-level view
Use the Search and Clear buttons at the top right to manage and refresh your search results. Select from Open, Closed, or All to control which orders appear.
Browser Actions
At the top of the Purchase Order Browser, you can also:
+ Create Purchase Order – Opens a blank PO form
Receive Purchase Order – Begins the receiving process
🖨️ Print – Print selected POs
Search Filters (Top Section)
PO Number – Search by Purchase Order number
Order Date – Date the PO was created
Vendor – The supplier on the Purchase Order
Ship To – The location or project where items will be delivered
Charge To – The Cost Center responsible for the order
Requisition No – Internal number used to reference the PO
Document No – Field tied to the Receiving Document on the PO
Expected Date – The anticipated delivery date
Status – Current lifecycle state (Waiting for Receipts, etc.)
State – Whether the PO is Open or Closed
💡 The Order Date field appears twice — once as a filter and again for display in the results. These show the date the order was originally placed.
Taking Action on Purchase Orders
Once filtered results are displayed, you can:
Select the checkbox to take action on a PO
Use the Actions dropdown to:
View – open PO details
Delete – remove the PO (if not yet received)
You can also:
Click the PO Number directly to open a PO
Click "View" or "Delete" in the rightmost column of the table for quick access to those options
Purchase Order Column Details
Each row in the results table includes the following PO details:
Column | Description |
Order Date | When the PO was created |
PO No. | Purchase Order number |
Vendor | Vendor supplying the items |
Charge To | Cost Center receiving the charges |
Ship To | Location (Warehouse or Project) where items will be delivered |
Status | Current PO status, such as “Waiting for Receipts” or “Fully Received” |
State | Indicates if the PO is Open or Closed |
Expected | Anticipated delivery date for the order |
Requisition | Reference number for the request that initiated the PO |
Document | Linked Receiving Document or related tracking reference |